Draft under legal review. Not yet in force; the parts in [brackets] are still to be filled in.
Privacy Policy
Effective [effective date] · We never sell personal information or use it for advertising.
1. What we collect
In short: Who you are, your business and its documents, and what you do on Dock 312.
| What | Examples | Why |
|---|---|---|
| Your login | Name, email, cell phone, team role, notification and display choices | Sign you in, contact you, show what you chose |
| Business documents | Licenses, FEIN, tax and resale numbers | Verify, apply to distributors |
| Orders and messages | Orders, invoices, check-ins, delivery problems | Run ordering |
| Your bar’s records | Counts, pars, prep and batch labels (who made, used or tossed each), 86 board, shift notes, waste, cocktails, your own game days and events | The tools your team uses |
| Co-op, samples, routes | Pledges, requests, a distributor’s visit notes | Arrange them |
| Phone alerts | Each phone’s alert address, device type, your choices | Send what you chose |
| Security | Request counts (one day), error reports | Stop scraping, fix problems |
2. How we use it
In short: To run the site, keep it safe and improve it. Never for ads.
To run accounts, verification, applications, orders, invoices and messages; to send the emails and alerts described below; to keep Dock 312 secure and stop scraping and fraud; to improve the catalog and the site; and to meet our legal obligations.
3. Who sees it
In short: Your team; distributors you apply to; our service providers under contract.
Distributors see your application, and only your orders and messages with them. A distributor’s visit notes are seen only by its own team. A bar’s or restaurant’s details are never shown publicly.
Our providers: Supabase (database and files), Resend (email), [hosting provider], Sentry (error reports, once switched on), and your phone’s push service (Google, Apple, Mozilla or Microsoft), which carries alerts it can’t read.
4. Emails and phone alerts
In short: Order and account emails are part of the service; the Monday email and phone alerts are your choice.
Owners get a weekly report by email each Monday unless they switch it off; Admins can switch it on. Phone alerts go only to phones you turn them on for, about the things you choose, outside your quiet hours.
5. How long we keep it
In short: While your account is open; past orders and signed applications are kept as records after.
Past orders and signed applications are kept for [period]; the rest is deleted within 30 days of closing. A phone’s alert address is deleted when you turn alerts off for it.
6. How we protect it
In short: Private storage, access rules enforced by the database itself, encryption in transit.
Uploaded documents sit in private storage. Who can see each record is enforced by the database, by business and by role. Data travels encrypted. If a breach affects your information, we’ll tell you as the law requires.
7. Your choices
In short: See, correct, download or delete your information; switch emails and alerts off.
Write to privacy@dock312.com for a copy of your information, or to correct or delete it. Settings & locations › Notifications controls the Monday email, phone alerts and quiet hours.
8. Age and location
In short: For people 21 and older; stored in the United States.
Dock 312 is for businesses and people 21 or older. We don’t knowingly collect information from anyone younger.
9. Changes and contact
In short: 30 days’ notice of material changes.
[Dock 312 LLC], [street address], Chicago, Illinois [ZIP] · privacy@dock312.com